APCMs and Electoral Rolls

Photo by Edwin Andrade on Unsplash

Annual Parochial Church Meetings (APCMs)

The APCM for 2022 must take place between 1 January and 31 May 2022.  Information and advice regarding the APCM and the Revision of the Electoral Roll are given below:

Guidance for holding APCMs | PDF

2023 APCM timetable | PDF

Bishop’s Instrument no1. (11 September 2020 – 30 April 2021) | PDF

Bishop’s Instrument no2. (1 May 2021 – 31 December 2021) | PDF

Bishop’s Instrument no3. (1 January 2022) | PDF

Forms for the Annual Parochial Church Meeting can be found below and on the Parish Resources website. Again, versions are provided in both Word and PDF. The word files can more easily be edited locally.

  • Form for advertising the APCM | PDF | DOCX
  • Form for notice for election of churchwardens | PDF | DOCX
  • Form for nomination of Churchwardens | PDF | DOCX 
  • Form for nomination of PCC members | PDF | DOCX
  • Form for notification of APCM results | PDF | DOCX
  • Form for nomination of Deanery Synod members | PDF | DOCX | (if required to fill Casual Vacancies in 2022)

Electoral Roll

The Electoral Roll should be reviewed and renewed annually.

Once every six years, each PCC is required to prepare a completely new Electoral Roll, which means that everyone must be removed from the existing Roll and re-apply. The next occasion for the preparation of a new Electoral Roll is in 2025.  The Parish Resources website also provides details for the preparation of the Electoral Roll. 

2022 is a revision year for the Electoral Roll, not a complete renewal.  The forms needed for Revision of the electoral roll can be found below.  Both Word and PDF files are provided.

  • Form for notification of the revision of Electoral Roll | PDF | DOCX
  • Form for application for enrolment onto the Electoral Roll | PDF | DOCX 
  • Church Electoral Roll certificate 2022 PDF | DOCX 

Please complete the certificate by 1 July 2022 and return by email to Alison Barker or by post to Alison Barker, Diocese of St Edmundsbury & Ipswich, 4 Cutler Street, Ipswich IP1 1UQ.

Deanery Synod Elections

Each parish must elect representatives to serve on the Deanery Synod.  This normally takes place at the parish’s Annual Meeting. The number of representatives to be elected is directly related to the total number of people certified as being on the parish’s Electoral Roll at the relevant Annual Meeting.

The period of office for lay members of the Deanery Synods is for three years commencing on 1 June following their election.

Admission of Churchwardens

For more information please refer to the Visitations page here.

Articles of Enquiry

For more information please visit here.

Parish Returns

For more information please visit here.


Need help with all the timescales and deadlines? 

If you need assistance thinking through all the timescales and deadlines for the Annual Meetings, use this spreadsheet. All you have to do is put the date of your APCM and AMP in the relevant cell and the formulas will calculate the rest and tell you what you need to do by when. 


Further information

Parochial Church Councils (Powers) Measure 1956 | Weblink

The Measure passed by the National Assembly of the Church of England which sets out the responsibilities and duties of the PCC. 

Church Representation Rules | Weblink

This is the full text of the New 2020 Church Representation Rules.  Copies can be purchased from Church House Publishing for £9.99. 

Charities and Meetings | Weblink

The Charity Commission guidance on the law and good practice of charity meetings. For the rules, regulations and guidance for Annual Parochial Church Meetings (APCMs) please visit

Parish Resources | Weblink

Page last updated: Wednesday 25th January 2023 12:29 PM
Powered by Church Edit