APCMs and Electoral Rolls

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Annual Parochial Church Meetings (APCMs)

The APCM for 2021 must take place between 1 January and 31 May.  Information and advice regarding the APCM and the Revision of the Electoral Roll are given below:

Guidance for holding APCMs | PDF

2021 APCM timetable | PDF

Bishop’s Instrument no1. (11 September 2020 – 30 April 2021) | PDF

Bishop’s Instrument no2. (1 May 2021 – 31 December 2021) | PDF

Forms for the Annual Parochial Church Meeting can be found below and on the Parish Resources website. Again, versions are provided in both Word and PDF. The word files can more easily be edited locally.

  • Form for advertising the APCM | PDF | DOCX
  • Form for notice for election of churchwardens | PDF | DOCX
  • Form for nomination of Churchwardens | PDF | DOCX 
  • Form for nomination of PCC members | PDF | DOCX
  • Form for notification of APCM results | PDF | DOCX
  • Form for nomination of Deanery Synod members | PDF | DOCX | (if required to fill Casual Vacancies in 2021)

Electoral Roll

The Electoral Roll should be reviewed and renewed annually.

Once every six years, each PCC is required to prepare a completely new Electoral Roll, which means that everyone must be removed from the existing Roll and re-apply. The next occasion for the preparation of a new Electoral Roll is in 2025.  The Parish Resources website also provides details for the preparation of the Electoral Roll.  

2021 is a revision year for the Electoral Roll, not a complete renewal.  The forms needed for Revision of the electoral roll can be found below.  Both Word and PDF files are provided.

  • Form for notification of the revision of Electoral Roll | PDF | DOCX
  • Form for application for enrolment onto the Electoral Roll | PDF | DOCX 
  • Church Electoral Roll certificate 2021 PDF | DOCX 

Please complete the certificate by 1 July 2021 and return by email to Alison Barker or by post to Alison Barker, Diocese of St Edmundsbury & Ipswich, 4 Cutler Street, Ipswich IP1 1UQ.

Annual Finance Report

Producing PCC Annual Reports: Church of England guidance on the writing of the formal Annual Report. | Weblink

Some parishes may like to use an acceptable template when completing the annual finance report.  If so, please feel free to use the attached template. 

Annual Report Template | DOCX

Parish Finance Return

Parish Finance Form | PDF

The deadline for returning the Parish Finance form is 31 May 2021.

Deanery Synod Elections

Each parish must elect representatives to serve on the Deanery Synod.  This normally takes place at the parish’s Annual Meeting.  The number of representatives to be elected is directly related to the total number of people certified as being on the parish’s Electoral Roll at the relevant Annual Meeting.

The period of office for lay members of the Deanery Synods is for three years commencing on 1 June following their election.

Admission of Churchwardens

For more information please refer to the Visitations page here.

Articles of Enquiry

The Articles of Enquiry should be completed and returned as soon as possible after the APCM and no later than 31 May 2021.

Further information

Parochial Church Councils (Powers) Measure 1956 | Weblink

The Measure passed by the National Assembly of the Church of England which sets out the responsibilities and duties of the PCC. 

Church Representation Rules | Weblink

This is the full text of the New 2020 Church Representation Rules.  Copies can be purchased from Church House Publishing for £9.99. 

Charities and Meetings | Weblink

The Charity Commission guidance on the law and good practice of charity meetings

For the rules, regulations and guidance for Annual Parochial Church Meetings (APCMs) please visit

Parish Resources | Weblink

For latest rules during the Coronavirus pandemic please visit here.

Page last updated: 21st May 2021 11:51 AM